I mentioned the other day that we have been working on ensuring that we have the correct governance and decision making processes. As I have mentioned in a number of forums and documents, this work has been ongoing, since before the Request For Proposal was issued, & it continues to evolve. We have worked with the Libraries Board, the Local Government Association and the Public Libraries SA Executive to ensure that we have the structures and processes that allow for effective consultation and decision-making.
On the left hand side of the table you can see the processes that were in place during the procurement phase of the project. The Libraries Board established a Steering Committee, which signed off on an Evaluation Plan (EP) and managed the Request For Proposal process. The Steering Committee utilized an Evaluation Team to undertake the evaluation of the various RFP responses. As identified in the EP the Evaluation Team established a number Subject Matter Expert groups (the red boxes) that provided advice to the Evaluation Team. This process has stood us in good stead in ensuring wide engagement in the process, with coordinated access to many experts who could provide their expertise to the process.